eInfotree EDMS Document Management System

Quality Management System

The eInfotree™ Quality Management System delivers a unified approach to Enterprise Information Management by linking data and business processes in a highly intuitive manner. This connectivity facilitates an easy and highly productive workspace whereby the improved information flow accelerates a positive change in organizational synergy, operational efficiency and profitability. We provide solutions from the plant floor to the top floor with a fully integrated enterprise document and data management solution; creating an agile business environment.

eInfotree enables your organization to capture, process and manage information more efficiently. This reduces costs, improves service levels and decreases project and customer response time, while providing an excellent return on investment. The browser based application is complemented by a number of modules that add value in key application areas.

Benefits

Simple and easy to use.
Version control of SOPs and documents.
E-Signatures.

Features

Document Management

Store and manage files in virtually any format such as Microsoft Word documents, drawings in AutoCAD or Visio format, spreadsheets, and MS Project schedules. Seamlessly link to files on the corporate network or store them securely in the eInfotree database repository.

Forms and Data Management

Convert paper forms into electronic forms to enter, approve and manage data. Define validation rules for data entry, meta-data attributes and retrieve values from other applications.

Web Links

Link to Internet/Intranet web pages such as supplier sites, specification data sheets, or industry references.

Folder Synch

Keep folders in eInfotree and Explorer in automatic synch. As soon as a file is added in Explorer, it is automatically added to eInfotree.

Mobile Devices

Access the application from mobile phones and tablets.

Lab Instruments/Plant Floor Systems

Store data from lab instruments and real-time devices.

Secure Document Storage

Documents are stored in a central repository in a hierarchal manner, creating a knowledge base for the organization. Only authorized users can read or modify a document.

Version Control

All users have access to the latest version of a document with “one version of the truth”. A complete history of all versions with version details is maintained.

Accelerate Review and Approvals

Perform electronic routing of documents for faster approvals. Track status and notify task owners to ensure timely reviews. Review tools such as file compare, annotations,search and audit trail reduce time and effort required for review.

Workflow Designer

Create your own workflows in minutes using a drag and drop workflow designer. Apply different workflow templates based on document type or department.

Search

Find documents easily based on file name, attributes, meta-data or document contents.
Full Text Search: Perform a full text search of all objects in the database using keywords and phrases.

Standardization – The Basis For Quality

Standardization tools allow creation of templates for a project, process, or system to improve quality, reduce the learning curve and promote standardization across the enterprise.

Collaboration

Unleash the collective knowledge in the enterprise and make it available to all using collaboration tools.
Discussion Groups: Discuss issues using threaded discussion groups, organized by topic.
Notes: Attach relevant information to any object using free text notes.
Notifications: Notify each stakeholder of events relevant to them.

Change Management

Associations: Link associated documents and data (e.g. specifications and validation documents) to instantly view the impact of changes on other related documents.
Change Logs: Create configurable change logs to store any relevant data for documents.

21 CFR Part 11 Compliance

Audit Trail: Track all file and user activity.
Security: Control access to documents and the application based on roles and privileges. Implement Password Aging and Password Lockout policies.
Electronic Signatures: Replace paper signatures with electronic signatures

Testimonials

"Charles River Labs (CRL) has implemented and is using the eInfotree Excel Desktop for over 2 years now. eInfotree has been deployed enterprise-wide in North America and Europe, and the scope of the implementation includes 17 sites (and counting) within Charles River with nearly 7,000 eInfotree Excel desktop client installations at these sites, using a centralized server model.

eInfotree has been a valuable tool in our Digital Transformation journey helping us to make our spreadsheets 21 CFR Part 11 compliant as well as adhering to our Data Integrity plan and governance. It has saved us hours of work that was earlier spent in verifying calculations, printing the spreadsheets and applying hand signatures, and then filing and storing all the printouts. It has also helped us in our audits since our spreadsheet controls are now automated with lower potential for human error. Resolving CAPA issues is now a breeze as the eInfotree audit trail provides an immediate history and timeline of any changes made. Furthermore, Charles River have now initiated the conversion of several paper forms into Excel forms, accelerating our digital efforts towards a paperless environment, applying not only further compliance but electronic approval of forms as well, significant paper reduction and increase efficiencies in form processing, archiving and retention. Overall, we estimate that eInfotree has reduced our costs by an estimated 20% in terms of the time and effort saved, while automating our data integrity and compliance processes.

The scalability and configurability of the product has been impressive, while the professionalism and responsiveness of CIMCON’s customer service team has been exemplary. It is clear to us that at CIMCON, the entire company is highly motivated and dedicated to ensure customer success, and it is not just a slogan. We look forward to working with them in the near future, on our Digital Transformation journey and Data Integrity initiatives."

Alain Fraser,

Director, Computerized Systems Validation at Charles River Laboratories

We are a pharmaceutical manufacturing company and we implemented the SaaS based eInfotree EDMS with eTraininfo Training Module provided by CIMCON earlier this year. I cannot say enough great things about the CIMCON Team. The team has been exceptional with maintaining frequent communication with our company for any questions we may have. CIMCON has also been very proactive in developing new features to fit our business-specific requirements and in an agreeable amount of time. I was impressed with the post implementation support that we received for any issues that arose after we went into production. Our issues were resolved in most cases over the phone. Our recent software upgrade went smoothly, thanks to the CIMCON team going into thorough detail about the changes we can expect to see.

The software has reaped us great benefits since its implementation. We have been extremely satisfied with the product, and have noticed a quicker streamlined process from the initiation of procedures to the subsequent training, in contrast to the manual process that we used before. The addition, the eTraininfo Training Module allows the training department to seamlessly transition a document from approval into training for all the affected users. The flexibility of the configurations to adapt to our company allowed us to rollout the system much quicker than expected without having to change our work processes. We were delighted that CIMCON offered the SaaS hosted service in contrast to supplying any on-premise hardware expenses that would’ve decelerated the implementation process. This technology also negated the need for capital expenses for the company so we were able to see a quicker ROI on the product.

I can say that this is certainly one of the most customer-driven companies that I have ever had the pleasure to work with, and I am excited to see what solutions the company will provide to us in years to come.

Quality Systems Specialist,

Pharmaceutical Company

We purchased CIMCON's eTraininfo and eInfotree Excel software about 2 years ago and couldn’t be happier with the results. Aside from keeping us Part 11 compliant, both solutions have made record keeping and reporting significantly easier and time efficient which is key in a regulated environment. The technical support response is always prompt and helpful in resolving any issues we encounter with CIMCON’s products.

eInfotree QMS